Summary: For the Exchange admin, maintaining the mailboxes is one of the most crucial tasks in their daily routine. We all know that EDB is the database file for the Exchange. Any conversation happens through emails saved on the EDB file. Sometimes their size increases to some extent, and it will start creating issues, so, in that case, many of them look to reduce the mailbox size. So, exporting the EDB mailbox to PST is one of the better options. This article will guide you on how you can move the data from the EDB into PST.
Exchange is a mailing service that many organizations work on them to manage emails, calendaring, and other multiple tasks. The user responsible for maintaining the Exchange server, like the Exchange admin, needs to regularly check the size of the EDB mailbox because a single problem can adversely affect the organization’s work.
Multiple options are available that can minimize the EDB file’s size, but exporting the EDB mailbox to a PST file is one of the better options. If you are looking for the same, we have shared several techniques. By utilizing them, you can easily achieve what you require.
Reasons to extract data from the EDB file
Before learning the technique through which you can move the EDB mailbox to PST file, take a quick overview of why transferring all data from EDB to PST becomes important.
- Many times Exchange server goes down, or the user cannot access data. In such conditions, if the user has a backup copy of all their data, it eliminates the loss of the organization’s operational workflow.
- A large-sized EDB file is vulnerable to corruption, so reducing its size is the right step towards isolating EDB files from corruption.
- One cannot share EDB files from one system to another, which is a negative point. When an organization undergoes processes like auditing, merge & acquisition, the Exchange admin needs to convert them into a file format like PST.
- A need to access the data from the EDB file at times when there is no connectivity with the Exchange Server.
Apart from the reasons we mentioned, other factors make it necessary to export EDB mailbox to PST file. Now, you can check out the method below- listed to make the conversion.
How to Export EDB file data into PST files?
With the help of the Exchange Admin Center, often called EAC, users can export EDB Mailbox to PST, but only for the newer Exchange version like 2013, 2016, and 2019. For the older Exchange version, this method will not work.
Note: – Before starting the process, the user must create a shareable folder to save the PST file. Also, assign the Import/Export role to export the EDB mailboxes.
- Launch the EAC using the required admin credentials.
- After opening it, select the recipients and then search for the mailboxes. Thereafter, you will find a list of all mailboxes. Select the required one, like Admin, and click on more settings in order to select Export to a PST file option.
- Here, you must choose a required mailbox using Browse. Select export only the mailbox content option and click on Next.
- Now choose the location to store the PST file. Make sure to select the shareable location. Click on the Next button to continue.
- In this step, you need to choose one mailbox to which you need to share the notification related to the export status. Use the browse button to choose the mailbox; after doing it, press Finish.
Limitation of EAC to export EDB mailboxes
After making such efforts, mailbox data from EDB files get moved into a PST file. But this method comes with many shortcomings, which users should look them:
- It will consume more time if the size of the EDB file is large
- The user cannot recover the corrupted data from the mailbox
- This method will not guarantee to export of the mailbox without loss of data
- It requires users to create the shared location in order to save the resultant PST.
- High technical proficiency is required to run the process.
Export Exchange mailboxes Using Exchange Management cmdlet
Apart from using EAC, the Exchange admin can look for another method to export the EDB mailbox to PST: utilizing the Exchange management shell. However, this export approach will only be applicable to Exchange 2007 or its upper versions.
There are certain prerequisites to follow before starting the process. The Import Export role will need to be assigned to a particular user. Also, give the admin right to the user to make use of the Cmdlet in the Exchange management shell.
One more that location where you would save the PST must be on shareable location.
Use the following mentioned command with the proper syntax to start exporting the EDB files into PST
New-ExportMailboxRequest-Mailbox-Filepath-“ ”<Target file location>”
- Mailbox: Name of the user mailbox
- Target file location: The location on which you will be saving the PST file.
After following this command, your EDB mailboxes will start exporting into a PST file.
This method to move the EDB mailbox to PST has some downsides similar to the 1st manual method. Therefore, you must adopt some risk-free technique to avoid such risk while exporting the EDB mailboxes.
Risk-free Solution to Export EDB Mailboxes Quickly
The method we have discussed so far somewhat comes with multiple limitations. So, to make it smoother for users to export EDB mailbox to PST file, there is a need to look for easier and other reliable techniques. Here, we have come up with one such solution that will make work easier for users.
Shoviv EDB to PST converter tool performs really well, no matter whether you need to export a single EDB or multiple. This software possesses an intuitive user interface, which makes it comfortable for users to use the tools easily. Users can look at all the added EDB file items to check whether any non-required item has been added.
The incremental export option of this solution is one of its impeccable facilities, which users can apply while preparing for the export process. This option benefits when the user wants to resume the export, and the tool will export the remaining items from the EDB file while restricting the already exported items.
Check how to use this software to export via a third-party tool
- Add the required EDB files into the software using the Add EDB files button placed on the software ribbon bar.
- After adding them, you must click on the Export in Outlook PST file option.
- Now you can choose which folder to include or not.
- Select the location to save PST. Either choose to export in existing or new PST.
- Apply the data filter option based on multiple criteria.
- Do the map of the folder using the folder mapping option.
- The software will start exporting the EDB files into the PST file.
To Read More: EDB to Office 365
Conclusion
Somehow creating a copy of Exchange mailbox data would be beneficial in various situations. In this write-up, we have explained various methods through which you can export EDB mailbox to PST, but choosing the best one makes sense. The software discussed here has many potentials to perform the task by taking less time. Also, users can try the free trial edition of the tool to ensure that everything goes smoother without losing a single piece of data.