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How Do I Check in for a Group Flight on Southwest?

Travelling by plane with others, whether for work, a sporting event, an educational getaway, or a family gathering, can be a joyful and delightful experience. Southwest Airlines is well-known for its friendly and cheery customer service, which extends to group trips as well. If you’re new to group travel planning, the check-in process may appear difficult. We will lead you through the process of checking in for a Southwest Airlines Group Travel flight with several passengers and give you all of the information you need to have a safe and enjoyable trip.

How to Complete Group Check-in Online with Southwest Airlines?

Checking in online as a group with Southwest Airlines is an easy procedure:

  1. Visit the Southwest Airlines site: Start by opening your internet browser and going to the official site of Southwest Airlines.
  2. Access your booking:On the homepage, select the ‘Check-In’ option. Input the confirmation number, first name, and last name exactly as they appear in the booking to proceed.
  3. Input Group Information: When you have a group reservation, use your group’s confirmation number for check-in. The online system will recognize that your reservation includes multiple travelers.
  4. Verify and Issue Boarding Passes:After filling in the required details, you’ll be able to check in the entire group. Then, you can print the boarding passes for everyone traveling together.

Online check-in opens up 24 hours before your flight’s scheduled take-off time.

Is Group Check-in Possible Through the Southwest Mobile App?

Certainly! You can check in your group all at once with the Southwest mobile app by following these steps:

Download the App: Ensure you have the Southwest Airlines mobile app installed on your device.

Access Your Trip:Log into your Southwest account and select your upcoming group trip.

Complete Check-in: Follow the prompts to check in for your flight. The app will process the check-in for all members associated with the confirmation number.

Using the app simplifies the check-in process and allows you to have boarding passes right on your mobile device.

What Information Do I Need for Group Flight Check-in with Southwest?

When checking in for a group flight with Southwest, you’ll need the following information:

Confirmation Number:A single confirmation number that covers the entire group booking.

Full Names: The full names of all passengers as they appear on the booking.

Rapid Rewards Numbers: If applicable, have your Rapid Rewards numbers ready for all group members to earn points for the flight.

Make sure you have this information handy to expedite the process.

How Early Can I Check in for a Group Flight on Southwest?

24-Hour Window: Group check-in opens up exactly 24 hours before your flight’s scheduled departure time. 

Boarding Positions:Since Southwest does not assign seats, checking in early can help you secure earlier boarding positions, allowing your group to sit together.

Remember to check in as soon as the window opens to enhance your boarding experience.

Are There Any Special Procedures for Group Check-in at the Airport for Southwest Flights?

At the airport, Southwest offers special check-in counters for groups:

Group Check-in Counters: Look for check-in counters labeled for group travel.

Group Travel Documents:Be prepared to show confirmation numbers and photo ID for each group member.

These counters can streamline the check-in process and provide personalized assistance for larger groups.


Q: Can I change the names on a group travel reservation?

A: Yes, names on a group reservation can usually be changed. Contact Southwest Airlines directly for assistance with name changes.

Q: What if a member of the group has TSA PreCheck?

A: They should provide their known traveler number at the time of booking or add it to their reservation before check-in to enjoy PreCheck benefits.

Q: Does Southwest offer boarding assistance for large groups with small children or passengers with disabilities?

A: Yes, Southwest prioritizes boarding assistance for passengers with specific needs, regardless of the size of the group.


Checking in for Group Travel Southwest Airlines is an easy and seamless process designed to accommodate the unique needs of group travel. With the ability to check in online or through the app, Southwest ensures that groups start their travel experience with convenience and efficiency. Just make sure you have all the necessary information, check in as early as possible, and utilize the special group check-in services at the airport to make your travel experience smooth.


For any further assistance, you can always reach out to Southwest Airlines customer service at the official number or for more personalized service, call at 1-860-370-4608. Happy travels!

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