Having an oversized mailbox is troublesome for many people. All those who have been using Office 365 for years must have countless data stored in it. Various users work on Office 365 for personal and professional work. Therefore, users are willing to export Office 365 mailbox to PST files to protect their data. This will help the users to keep their information up to date, and users will have good space in their mailbox.
People around the world are using Office 365 for their business purpose as they look for a platform that can store large amounts of data in it. Users also look for the security of the data, although Office 365 has amazing security features. Nevertheless, it is also better to have Office 365 email backup, and that can only be done by exporting all your data to a PST file. In the following blog, users will get detailed information about the process to backup Office 365 emails.
What are the reasons for exporting Office 365 mailbox to PST?
Now many users are willing to export their Microsoft 365 emails to PST file format for the betterment of their data. Office 365 is a software as a service (SaaS), and the entire organisation send and receive various emails almost every day. Sometimes users need clarification on the new and old emails, and it gets difficult to look for the new ones. Consequently, to overcome the situation, users are supposed to export Office 365 mailbox to PST files. Here are some of the reasons to do so.
- If users keep their data protected from any future mishap, then moving their data to Office 365 will be the best solution for them.
- Whenever users accidentally delete their data for any reason, they want to retrieve it. In that scenario, it is better to back up Office 365 emails to PST.
- One of the prime reasons to export the Office 365 mailbox to a PST file is that the PST file is movable, and users can access their data from any system. It is so convenient for users to get their data whenever they want.
- If users export Office 365 mailbox to PST, it will reduce the size of the mailbox.
What is a different approach for the backup process?
The users who want to proceed with the backup process have started searching on the internet for different ways to conduct the task. The procedure to backup Office 365 emails will begin with two methods the manual method and the professional third-party tool. Users can select which method they want to use, as both methods are available.
The professional third-party tool is also one of the most searched techniques to export Office 365 mailbox to PST file format. Nowadays, users mostly go for the professional tool as it completes the task immediately as compared to the manual method. If users want to check out the working of both methods, then we are sharing it in the following paragraph.
Backup Office 365 emails to PST Manually
Earlier, the manual method was very popular among users; most of the users who were well aware of the technicalities of the method performed the task. It is a time-consuming process; users have to wait for a long to finish the task. Here we are sharing the step-by-step procedure to export Office 365 mailbox to PST manually.
- Firstly, open the Office 365 login page and enter the account details and password.
- After that, open the Office 365 admin centre and click on the security option.
- Now hit the permission tab and then choose the eDiscovery manager option and hit the Edit button.
- Now select the eDiscovery administrator option and hit the save button.
- After that, tap on search and then on the content search option.
- Later on, hit the new search button and create a new search.
- Enter the name and description for the new search and click on the Next option.
- After that, select the mailbox that you want to export into PST format.
- Now add on the condition as per the necessity.
- Review the search setting and tap the submit option.
- After that, hit the search list option, pick your search, and then hit the Action option.
- Now you will be taken to the export result option, and there you have to select your Output and then hit the Export button.
- After that, from the export tab, you have to select your last export and then click on the download result option.
- Now scroll the page, and you will see the export key copy that key.
- Then the eDiscovery export tool will open before you paste the copied export key and click on the browse option. Later on, choose your desired location to save the PST file.
- Lastly, hit the Start button, and office 365 email backup procedure will begin.
Backup Office 365 emails to PST with a professional tool
All the users are suggested to rely on a professional approach only as it guarantees users to completely export Office 365 mailbox to PST without harming the data. The procedure takes less time to run the task. Now that the new technique, i.e. professional method, has been launched, it has made the task easy for the users.
We would like to suggest users to go with Shoviv Office 365 backup tool as it would help the users to complete the task swiftly. Especially for those running a big organisation who want to complete the task with little time. Here is a systematic way to begin the task.
- Firstly, download the Shoviv Office 365 backup tool and install it in your system.
- Now hit the the Connect Office 365 option to create a new project.
- You will see the modern authentication option tap on that and pick the admin user.
- Now enter the name of the project and choose the Exchange Server name.
- After that, you are supposed to enter the password and click on the sign-in option.
- Now visit the backup directory option and then click on Add icon to create a new backup directory.
- Now give a new name to the backup directory and choose the desired location to save the PST file. Then hit the OK button.
- After that, click on the backup job tab and choose the mailbox type.
- After that, choose the mailbox you want to export, and on the next window, filter the item based on the date and folder.
- Later on, visit the scheduler option, and there will be three choices, i.e. start immediately, run the job manually and job schedule.
- Hit the start immediately option to run the job or select the Schedule option to schedule the task.
- Now here, choose the occurrence, frequency and duration as per the requirement and click the Ok option.
- On the next window, select the threat count, attempt count for network failure and select the size of the PST files.
- After that, choose the PST to Export mailbox in PST format and hit the create backup job option.
- At last, the process to backup Office 365 will begin, and once the process is concluded, then hit the Finish option.
Winding up
Now that we have shared every detail of the procedure to export Office 365 mailbox to PST, users can go through it once. You can even check out the tool that we have shared; it is one of the finest tools that has some unique features. Users can download the free demo version and explore its features thoroughly.
We have also shared the working of both the methods users can check it out and decide which method they wanted to go with to backup Office 365 emails.