In this fast-paced digital world, email has become one of the most basic modes of communication. And with the growing popularity of cloud-based email services, Office 365 has become the first choice for businesses and individuals.
Office 365 offers one of the best service and user friendly interfaces for its users. There are multiple scenarios where users are looking for a way to export all Office 365 emails. Many users often export Office 365 emails when they want to switch to other email services or need to back up their accounts. of e-mail.
Reason To Download Emails From Office 365
- Hackers are observed to attack Office 365 profiles and tamper with the data. Therefore, it is important to export emails from Office 365.
- Sometimes users intentionally or accidentally delete the backup file. Therefore, these deleted data can be restored if a proper backup is made for them.
- Access to Office 365 accounts required an adequate provision of the Internet. In case of slow internet connectivity, the backup stored in PST format can be used.
How To Export Emails From Office 365 Using Manual Technique?
If you have already installed Outlook on your system and have already set up an Office 365 account with Outlook. Then you can use Outlook export options to download Office 365 emails.
- Open Outlook and locate the file tab on the taskbar.
- After that, hit open and export, and then click on import/export options.
- Here, choose Export to a file from the list of export options in the import/export dialog that appears on your screen, and then choose the Next button.
- After that, tap on the PST Outlook data file and then tap on the next option again.
- Browse the mailbox folder you want to export and then hit the next option.
- Lastly, set the destination for the resultant data and then press finish to exit this process.
Why Should Users Always Avoid Manual Technique?
- Users must have advanced technical knowledge to set up Office 365 with Outlook.
- It took a lot of time to invest here and deep technical information.
- The data can be downloaded, but some portions will be lost during the process.
- Users must already have Outlook installed on their system to perform this manual approach.
How To Download Emails From Office 365 Using Automated Solution?
As you can see, the manual technique has many disadvantages. Therefore, we recommend you go for SysTools Office 365 Backup Tool, an exclusive tool specially designed with advanced coding to get accurate results without facing any information leaks.
- Download the wizard on your system and run it.
- Enter your Office 365 login credentials to connect to the wizard.
- After that, choose the mailbox folder or subfolder you want to download.
- Then select the file extension as per the requirement.
- Lastly, choose the output location and then hit export to get the result quickly.
Other Prominent Features Of Using Automated Software
- SysTools also offered Office 365 to Office 365 Migration Tool.
- This wizard is very simple to perform without having deep technical information.
- It also offers a filter feature to convert specific data based on date range, subject, sender, and recipients and is also useful for skipping unwanted data.
- You can also use the Office 365 to G Suite Migration Tool.
- You do not need to download any additional apps to complete the process.
Observational Verdict
In this informative guide, we share all the necessary information to export emails from Office 365. We also discuss the basic overview and the reason for this error. Furthermore, we have also explained the manual and professional software to complete the process smoothly.