The Ultimate Guide to Splitting PST Files Like a Pro

Microsoft Outlook is a widely used email client that stores all its data, including emails, contacts, calendars, and more, in a Personal Storage Table (PST) file. Over time, these PST files can grow in size, leading to performance issues and potential data corruption. Splitting PST files into smaller, more manageable sizes is a recommended solution to overcome these challenges. In this blog post, we will explore two approaches to split PST files: manual methods and using the Shoviv PST Splitter tool.

I. Manual Methods for Splitting PST Files:

1. Archive Method: One manual approach to splitting PST files is by using the Archive feature in Microsoft Outlook. This method allows you to move older or less frequently accessed emails to a separate PST file. Here’s how to do it: a. Open Microsoft Outlook and go to the File tab. b. Click on Options, followed by Advanced. c. Under the AutoArchive section, click on AutoArchive Settings. d. Set the desired archive settings, including the folder to archive, the archive file location, and the frequency. e. Once configured, click on OK, and Outlook will start archiving the selected emails to the new PST file.
2. Import/Export Method: Another manual method to split PST files is by using the Import/Export feature in Microsoft Outlook. This method allows you to create a new PST file and transfer specific folders or emails to it. Here’s how: a. Open Microsoft Outlook and go to the File tab. b. Click on Options, followed by Advanced. c. Under the Export section, click on Export. d. Choose “Export to a file” and click on Next. e. Select the desired folders or emails to export and choose the option to create a new PST file. f. Specify the location and name for the new PST file and complete the export process.

II. Using Shoviv PST Splitter Tool:

Shoviv PST Splitter is a specialized tool designed to split large PST files into smaller, manageable parts. Here are the steps to use the Shoviv PST Splitter tool:

1. Download and Install: Start by downloading and installing the Shoviv PST Splitter tool from the official website. The tool is compatible with all versions of Outlook.
2. Launch the Tool: Open the Shoviv PST Splitter tool on your computer.
3. Add PST File: Click on the “Add PST File” button or use the drag-and-drop feature to add the large PST file you want to split.
4. Splitting Options: Shoviv PST Splitter offers multiple splitting options, such as splitting by size, date, year, and folder. Choose the appropriate option based on your requirements.
5. Select Destination Path: Specify the destination path where you want to save the split PST files.
6. Start Splitting: Click on the “Split” button to initiate the splitting process.
7. Splitting Progress: Monitor the progress of the splitting process. Shoviv PST Splitter provides real-time status updates.
8. Completion and Verification: Once the splitting process is complete, you will receive a confirmation message. Verify the split PST files in the specified destination path.

Conclusion:

Splitting large PST files is crucial for maintaining the performance and integrity of your Outlook data. In this blog post, we explored two approaches: manual methods using Outlook’s built-in features and using the Shoviv PST Splitter tool. While manual methods provide basic splitting capabilities, the Shoviv PST Splitter tool offers a more efficient and comprehensive solution, allowing you to split PST files based on specific criteria.