Nowadays, users seek a method to back up their important emails from the Exchange Server. Users have various reasons for performing the Exchange mailbox backup task. Generally, Exchange Server helps users to make it easy for them to connect with others. It keeps all the details of its users, such as emails, contacts, calendars, tasks, and many more.
With this article, we will give the solution to your task; users need to read this article until the end. Moreover, we will also share a reliable tool to back up your essential mailboxes from the Exchange Server.
Factors behind backing up the Exchange mailboxes
The users have various reasons that are responsible for the Exchange mailbox backup process. We are sharing some of the common factors below; go and check them out.
- Once you back up your mailboxes into PST file format, it will help you to keep your data safe from various future mishaps. Users can avoid the risk of accidental data loss, cyber-attacks, and virus attacks.
- In case users want to transfer their data to another system. The backup in PST files will help them to port their data easily.
- If your storage gets full, you can take the backup of your emails to free up some space.
- Moreover, users back up their emails in case they are looking to migrate to the other platform.
Due to these factors, users want to take the Exchange mailbox backup in another file format. Now, we will learn how to back up your Exchange Server mailboxes.
Techniques to backup the mailboxes of the Exchange Server
Users can work with two methods to back up their Exchange mailboxes, manual and professional. The manual method is a little bit tricky to use and doesn’t require downloading any other application in your system. In this article, we will use the Windows Server backup to perform the Exchange mailbox backup task.
The processional solution needs to install a perfect tool to complete this backup task. First, we will elaborate on the stepwise working of the manual method and then go on to the reliable tool to make this task easy as a cakewalk.
A manual solution to keep the Exchange mailbox backup
Here, we will learn the Windows Server backup utility to back up the user’s Exchange mailboxes. The below steps will help you out in completing your backup task.
Step 1: Run the Windows Server Backup in your system and select the Local Backup.
Step2: Then, choose the ‘Backup Once…’ option in the list.
Step 3: Choose the Different options under the Backup Options. Click on the Next button.
Step 4: Click on the Select Backup Configuration and choose the Custom option. Then, click Next to continue.
Step5: Now, choose the Add items under the Select Items for Backup page to select the required data to back up.
Step 6: Click on the volume to backup and tap on the Ok button.
Step 7: After that, click on the Advanced Settings option.
Step8: Tap on the VSS Settings, choose VSS full backup, and click on Ok, and then the Next button.
Step 9: Provide the location to store the resultant file in the Specify Destination type. Then, continue with the Next button.
Step 10: Navigate to the Specify Remote Folder page if you select the location Remote Shared Folder. Add the needed details and click on the Next button.
Step11: On the Confirmation page, review the backup settings and click on the Backup button.
Step 12: The Exchange mailbox backup will start.
Step 13: The complete process will show on your screen, which also shows the Backup status.
With the help of the above steps, users can perform the backup of their Exchange Server mailboxes. However, this method has some drawbacks, which are very important to know before initiating the Exchange mailbox backup task.
Shortcomings of the manual method
The manual method does not cost any money; users can back up their Exchange emails for free. But this method has many drawbacks that can make the Exchange backup tough.
- It takes a lot of time to finish the backup task of the Exchange Server emails.
- There is always a high chance that one can lose their mailbox forever using this manual method to back up their Exchange data.
- Users need technical skills to back up their Exchange data with the help of manual way.
- The data has a high chance that its folder order and meta details will not stay the same.
With so many troubles, it is not safe for users to back up their Exchange data into the PST file type. So, users must look for an easy solution to do the Exchange mailbox backup task. Hence, users can try the Shoviv professional tool to complete this backup task. Let us discuss in detail the features and working of the Shoviv professional tool.
A professional solution to back up your Exchange emails
The manual method difficulties may make this backup process a little bit challenging. So, users must require advanced software to complete this task in a quick way. Shoviv Exchange Server Backup and Restore Tool come with various user-centric features. This software allows adding various mailboxes at a time with no size restrictions on them. It maintains the folder hierarchy and meta details of the data even after backing up them into their desired file format.
This software permits users to save their Exchange Server mailboxes into various file formats such as PST, MBOX, MHT, HTML, etc. It also offers an option to filter items as per the user’s need before beginning the Exchange mailbox backup task. Users can schedule their backup tasks on a regular basis, such as weekly, daily, or monthly. The working process of the tool is very simple. Even novice users can understand it. Users can try its search option to find any desired item at the fastest speed.
Users can even back up their primary mailboxes, public folders, and archive mailboxes with no restrictions. Now, we will see how this software works to back up the mailboxes of the Exchange Server.
Exchange mailbox backup using Shoviv Exchange Server Backup Tool
Here, we will show you how to use the Shoviv professional tool to back up your Exchange Server mailboxes. Follow the below steps to complete the Exchange mailbox backup task.
Step 1: Open the Exchange Server Backup and Restore Tool in your system.
Step 2: Click on the Connect Exchange Server and provide the required details to connect. Click on the Ok button.
Step3: Then, choose the backup directory tab, click on the Add (+) button, and create a new backup directory.
Step 4: Provide the backup directory name and path. Then, click on the Ok button.
Step 5: Click on the Backup jobs, and choose an option from the primary mailbox, public folder, and archive mailbox to backup.
Step7: Choose the mailbox you want to back up in another file format.
Step 8: Use the scheduler and filter option as per your requirements.
Step 9: Then, provide the name for the job and choose the file format in which you want to backup Exchange emails. Click on the Create Backup job.
Step 10: Once the job gets created, you can run the job whenever you want.
Read more: Export Exchange Emails into MBOX
Conclusion
In the end, we suggest users try the Shoviv professional software to back up their mailboxes from Exchange Server. It is a fast and secure way to perform the Exchange mailbox backup task. Moreover, users do not need to learn any technical skills to handle the Shoviv professional software to take the backup of their Exchange data. Try its free demo version to get more information on its features and working.